ASAP - Administration & Finance Coordinator

ASAP \- Administration \& Finance Coordinator (m/f/d)

As Administration \& Finance Coordinator, you will play a central role in ensuring accurate financial administration while helping to maintain efficient day\-to\-day business operations. Working closely with leadership, external partners, and internal stakeholders, you will contribute to financial controls, reporting activities, administration, and process optimization.

ASAP \- Administration \& Finance Coordinator (m/f/d)

Our client is a well\-established international membership\-based organization headquartered in Zurich. Operating in a highly professional and collaborative environment, the organization supports a global network of stakeholders and relies on strong operational and financial processes to deliver its mission effectively. The team is seeking a hands\-on finance and operations professional who enjoys balancing accounting responsibilities with wider business support activities

Description

Business Operations \& Administration (50%)

Coordinate day\-to\-day office operations and administrative activities

Support leadership with meeting planning, governance activities, travel and documentation

Manage supplier relationships, contracts and service agreements

Coordinate employee administration and payroll processes

Maintain operational procedures, templates and internal records

Organise meetings, events and stakeholder communications

Support process improvements and business projects

Finance Administration (50%)

Process supplier invoices and employee expenses

Support accounts payable and receivable activities

Prepare payment runs and maintain accounting documentation

Perform account reconciliations

Support month\-end and year\-end closing

Assist with budgeting and reporting

Coordinate VAT documentation and audit requests

Liaise with external accountants and tax advisors

Profile

Bachelor's degree or equivalent qualification in Accounting, Finance, Business Administration, or a related discipline.

Fluent English, both written and spoken.

German language skills would be considered a plus.

1\-5 years of experience as Executive Assistant, Senior Team Assistant, Office Manager, Operations Coordinator or Finance Administrator

Experience supporting finance\-related administrative processes and travelmanagement

Exposure to AP/AR, invoice processing, expense management or bookkeeping

Knowledge of Swiss VAT processes is a strong advantage

Strong organisational and coordination skills

Excellent attention to detail

Comfortable working with Excel and ERP systems

Job Offer

Diverse position with exposure to both finance and operations.

International working environment with broad stakeholder interaction.

Opportunity to contribute to process improvements and organizational development.

Collaborative team culture with close interaction across functions. jpiddb52b11jm jit0936jm jiy26jm