Institute Assistant 80%

• 28 August 2026
• 80%
• Permanent position
• Muttenz

Teaching, Research and Practice - We Connect ##

Institute Assistant 80% #

University of Applied Sciences and Arts Northwestern Switzerland FHNW, Institute for Social Planning, Organisational Change and Urban Development ##

Your tasks:

As the central point of contact for the institute, you support the institute management in financial and administrative processes, coordinate events and ensure the smooth running of the institute's daily operations. 

• Finance & Controlling: Support in budget and workload planning in close cooperation with the university's service departments, time bookings and controlling as well as preparation of financial reports
• Administrative Processes: Processing of creditor invoices, billing orders and credit card statements as well as coordination of administrative procedures 
• Conferences & Events: Organisation and supervision of specialist conferences, planning of team events and meetings as well as support for internal events
• Hub Function: First point of contact for institute staff, support with organisational questions, involvement in onboarding new employees

Your profile:

To successfully fill this versatile position, you bring the following: 

• Commercial vocational training EFZ with further training at the level of federal executive assistant or equivalent
• Several years of professional experience in a comparable role
• Great interest in financial topics as well as administrative processes
• Very good MS Office skills and affinity for digital applications
• Interest in social work, urban development, social planning and organisational change
• Service-oriented, independent and reliable working style as well as strong organisational skills
• Confident German language skills and good spoken English skills

Our attractive employment conditions include high flexibility regarding working hours and location. At the university, a culture of dialogue and transparent communication characterised by appreciation and trust is cultivated in collaboration. We consider scope for design and action as important resources for innovation. In addition, the diversity and differences of employees and students are lived as strengths of the university.

Will you soon be part of our team? We look forward to your application.

The initial interviews are scheduled for 21 and 24 September 2026.

www.fhnw.ch/de/soziale-arbeit