Office Assistant ASAP

• International and fast-paced environment
• Varied administrative responsibilities

About Our Client ##

Leading global FMCG company.

Job Description ##

• Providegeneral administrative and office supporttovariousteams.
• Manage incoming calls, emails, and correspondence.
• Coordinate meetings, appointments, and room bookings.
• Prepare, process, and monitor purchase requests, supplier documentation, and administrative records.
• Liaise with external vendors and service providers to ensure smooth office operations.
• Support the management of office supplies, equipment, and inventory.
• Assist with facilities-related matters, including workspace coordination and office maintenance requests.
• Support travel arrangements and logistics when required.
• Maintain and update records, databases, and filing systems.
• Welcome visitors and ensure a professional reception experience.
• Assist with invoice tracking and administrative follow-up.
• Support various teams with ad hoc administrative and operational tasks.
• Contribute to the smooth day-to-day running of the office through a highly versatile and hands-on approach.

The Successful Applicant ##

• Previous experience in an Office Assistant, Administrative Assistant, or similar role.
• Comfortable handling a wide variety of administrative and operational tasks.
• Experience coordinating with suppliers, service providers, and internal stakeholders.
• Strong organizational and multitasking skills.
• Proactive, flexible, and service-oriented mindset.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• High attention to detail and ability to manage multiple priorities.
• Fluent in English; French is a strong advantage.
• Available immediately for a 3-month assignment.

What's on Offer ##

• Opportunity to join a leading international company.
• Varied and hands-on role with exposure to multiple business functions.
• Dynamic, fast-paced, and collaborative working environment.
• Broad range of responsibilities across administration, office coordination, and facilities support.
• Interaction with internal teams, suppliers, and external stakeholders.
• Opportunity to develop organizational and operational skills within a global organization.
• Supportive team culture with a strong service-oriented mindset.
• Immediate start for a 3-month assignment in Geneva.

Quote job ref

JN-102026-7117303

Job Function

Office & Management Support

Specialisation

Office Manager

Industry

FMCG (Fast Moving Consumer Goods)

Where

Geneva

Contract Type

Interim

Job Reference

JN-102026-7117303