Executive Office Manager – International Operations & Coordination

AIX Group AG is seeking an experienced Executive Office Manager to support senior management in Zurich and coordinate executive-level matters with the Chairman’s Office in Dubai.

The role requires strong organisational, communication and stakeholder-management skills, together with substantial experience in an international executive-office environment and the ability to handle confidential and commercially sensitive matters.

Responsibilities include managing executive-office activities, coordinating with international offices and external stakeholders, liaising with banks and Relationship Managers, supporting cross-border banking and transfer-related matters, assisting with investment-related coordination, preparing management reports and executive correspondence, tracking management actions, and coordinating corporate events and business functions.

Key requirements:

• Degree in Business Administration, Management or a comparable field
• Several years of relevant executive-office, senior administration or international coordination experience
• Experience working with senior management and international stakeholders
• Experience with GCC-based stakeholders or business environments
• Good understanding of international banking and cross-border payment processes
• Experience liaising with banks and financial institutions
• Exposure to investment-related matters and fixed-income products
• Experience in corporate event planning and coordination
• Strong discretion, confidentiality and executive-level communication skills
• Fluent English; Russian and/or Ukrainian language skills are an advantage
• Ability to coordinate effectively across international offices, financial institutions and senior stakeholders